When is your open house?

Start planning early for the best results. Here are some ideas to help you have the best one yet:

1- Organize a committee:

• ◦Find out who in your club needs a CL project
• ◦Organize or Help organize club special event
• ◦PR campaign – chair or help with
• ◦Membership contest
• ◦Befriend a guest at a meeting

2- Get all members involved

• ◦Share the plan
• ◦Review the moments of truth standards – these are found in your Club Leadership Handbook
• ◦All members greet guests
• ◦Arrange a fun themed meeting – all meeting roles filled in advance
• ◦Invite a testimonial speaker 5-7 minute speech

3- Promote the event

• Annual Toastmasters Day
• Flyers – distribute to members to post in the community or at their workplace
• Social media, Facebook, MeetUp.com
• Local papers – press release, article

4- Arrange for reception committee

• Have lots of guest kits made in advance
• Ask Guests to arrive 30 minutes earlier, so that you can share a glimpse of the meeting and understand what they are looking for
• Ask guests how they found out about the meeting
• Introduce both guests and members (30 seconds why they joined)

5- At the meeting

• ◦Have an easy fun table topics session, invite guests to try (ask them first)
• ◦Have an experienced member deliver the open house Powerpoint (download below)
• ◦Hold a special session for guests (VPM) during the break – explain the benefits of joining your club and answer questions

Measure your results

• ◦Process memberships promptly
• ◦Follow-up with guests
• ◦Invite guests to future meetings by phone or email

For more assistance, email Glennita Ford on projects@toastmasters74.org